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Magic Executive Assistant Training

Live training on how to be a top executive assistant, built by CEOs and executives.

LEARN MORE

Your assistant is trained by Magic before they meet you.​

Before working with you, every Magic assistant completes an intensive training program designed by executives who’ve successfully managed world-class EA teams.

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Training Modules

Magic invites the top 0.5% of candidates who apply to become an EA to join Magic’s Executive Assistant Training program. Your EA must pass all four live training modules before they are able to be matched with you. Training includes hands-on practice and real-world scenarios they are likely to face while working with you.

Module 1

Persistent and Proactive Action​

In this module, your Magic executive assistant will be required to work independently and solve problems without detailed instructions. The module covers how to spot tasks proactively, before being asked, and how to create custom workflows for recurring responsibilities.

What assistants learn:

  • Intense persistence - how to keep working on a task until it's completed.
  • How to complete tasks without step-by-step instructions.
  • How to find workarounds after hitting a roadblock.
  • How to complete a task without knowing how to do it.
  • Proactivity - finding work that needs to be done without being told explicitly to do it. 
ModULE 2

Clear Communication and Updates​

This module covers how to write clear status updates and communicate effectively in a remote setting. Assistants learn when and how to provide progress reports, and how to stay responsive within seconds across multiple communication channels. With these skills, your assistant will always be in sync with you.

What assistants learn:

  • How to communicate clearly and provide frequent, detailed updates on all tasks
  • How to share daily updates with specific status reports, pending actions, and roadblocks.
  • How to be specific - providing you with the exact details you need rather than vague statements. 
  • How to reply ASAP - so you never are left waiting for a response. 
  • How to make the most out of your 1-on-1 meetings and calls.
Module 3

Leveraging AI to Boost Productivity​

Your Magic executive assistant is expected to know how to use AI tools to work fast on routine tasks. They learn how to review AI generated work for accuracy and learn when and where it is appropriate to use AI. With these skills, your assistant will be efficient and up-to-date with modern AI powered workflows.

What assistants learn:

  • How to use AI tools effectively including Magic AI portal with unlimited access to powerful AI models.
  • How to integrate AI into their workflow using Magic's custom Chrome plugin.
  • How to use AI to perform common tasks quickly like spreadsheet management and content drafting.
  • How to detect AI hallucinations and thoroughly review all AI-generated content.
  • How to handle sensitive data responsibly and know when NOT to use AI.
Module 4

Understanding What You Actually Want​

Your Magic executive assistant must read between the lines and understand what you really need, not just what you ask for directly. We also teach how to save and remember your preferences, so you don’t have to repeat yourself. With these skills, your assistant gets more clairvoyant over time, knowing you better than you know yourself.

What assistants learn:

  • How to understand real intent behind requests, not just literal instructions.
  • How to "completely handle it" by addressing all aspects of a request, even unmentioned ones.
  • How to anticipate related needs (e.g., booking hotels and transportation when asked to book a flight).
  • How to track and remember preferences for flights, emails, scheduling, and more.
  • How to improve over time by learning your specific working style and preferences.
  • How to build a long-term relationship with you and become more intuitive over time.

Skills Gained

Task Ownership Proactive Problem Solving Clear and Concise Communication Inbox Management Calendar Management Meeting Preparation AI Prompting AI Content Generation AI Workflows Data Privacy Awareness Workflow Design Strategic Task Prioritization Objection Handling Outcome-Oriented Execution Self-Sufficient Research

Ready to get a Magic EA?

See for yourself why busy executives trust Magic Executive Assistants.
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